Evalflow Privacy Policy

Evalflow Inc. (“Evalflow”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services (“Service”). Please read carefully. By using Evalflow, you agree to this Privacy Policy.

1. Who We Are

Evalflow Inc. is a Quebec, Canada-based startup providing an AI-powered employee performance management platform. We are a small, evolving team building our product with care and transparency.

2. Information We Collect

We collect information you provide directly to us, including:

  • Contact details (name, email, phone) when you sign up or book demos

  • Account credentials and usage data

  • Feedback, evaluations, and employee performance data you input into the platform

  • Communications you send us via support or contact forms

We may also collect technical data automatically:

  • IP addresses, browser type, device information, and usage logs to improve the Service and ensure security.

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve Evalflow

  • Communicate with you about your account, demos, updates, and support

  • Comply with legal obligations and protect our rights

  • Analyze usage to enhance features and security

4. Startup Status & Data Use Disclaimer

Evalflow is an early-stage startup product. While we use reasonable security measures, the Service is provided “as is” and may have bugs or outages. By using Evalflow, you acknowledge and accept the risks inherent in using a developing platform.

5. Use of Artificial Intelligence (AI)

Evalflow uses artificial intelligence (“AI”) features in accordance with all applicable Quebec and Canadian privacy laws.

  • We currently use OpenAI technology to power certain AI-driven features within Evalflow.

  • We have disabled OpenAI’s model training based on your inputs and data. This means your data and prompts are not used to improve or retrain OpenAI’s models.

  • If we introduce additional or alternative AI providers in the future, we will apply the same privacy safeguards: your data will not be used to train or improve third-party AI models.

  • We are committed to transparency and responsible AI use, and will update this policy if our AI practices change.

6. How We Protect Your Information

  • We implement industry-standard security controls (encryption, access controls, regular audits).

  • No system is 100% secure; we cannot guarantee absolute protection against unauthorized access or breaches.

  • You are responsible for safeguarding your account credentials.

7. Sharing Your Information

We do NOT sell or rent your personal information. We may share information only:

  • With trusted service providers who help us operate the Service, under strict confidentiality agreements

  • When required by law or to protect our legal rights

  • In connection with a business transfer, merger, or sale, with notice to you

8. Your Rights

Depending on your location, you have rights regarding your personal data, including:

  • Accessing and correcting your data

  • Requesting deletion of your account and data (contact info@evalflow.com)

  • Opting out of marketing communications

  • Data portability requests

  • Restricting or objecting to certain processing (where applicable)

We will respond to your requests in accordance with applicable laws including the Quebec Act Respecting the Protection of Personal Information in the Private Sector and Canada’s PIPEDA.

9. Cookies and Tracking

We use cookies and similar technologies to improve user experience and analyze usage. You can control cookies through your browser settings.

10. International Users

Evalflow is based in Quebec, Canada. Your data may be processed and stored in Canada. By using the Service, you consent to this transfer. If you are located outside Canada, you are responsible for compliance with your local privacy laws.

11. Children’s Privacy

Evalflow is not intended for children under 18. We do not knowingly collect personal information from minors.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service. Continued use means you accept the updated policy.

13. Contact Us

Questions or concerns? Email us at info@evalflow.com.

14. Final Note to Users

Evalflow is a passionate startup working hard to deliver value. We welcome feedback but reserve the right to block or terminate accounts engaging in abuse, harassment, or threats. Use the platform responsibly and respectfully.

By using Evalflow, you acknowledge that you have read, understood, and agree to this Privacy Policy.